Sean Frost Real Estate

The Challenge

Sean Frost's real estate team lives in CINC CRM. That's where their entire pipeline is managed. They needed an outreach system that could call leads, qualify them on buying timeline and budget, book appointments, and have those bookings appear directly in CINC. No parallel systems, no manual data entry, no exporting CSVs. It had to slot into the workflow they already had.

The Solution

Sean Frost's RevRing agent Brooklyn runs a fully integrated booking-to-CRM pipeline. Brooklyn calls leads and qualifies on buying timeline, budget, and property preferences, backed by a knowledge base covering local market data and common buyer objections. When a prospect is ready, it books a consultation through Cal.com with a voice-confirmed time slot. That booking triggers a Zapier automation that pushes the appointment directly into CINC CRM. The team sees it in their system within seconds. The agent autonomously manages follow-up cadence and timing across each lead, deciding when to redial, when to text, and when to wait. Three booked consultations from a focused 274-lead list, each representing roughly $850K in potential transaction volume. Test suites validated the full Cal.com-to-Zapier-to-CINC pipeline before the first call went out.

Key Results

Standout Moments

Douglas

Booked September 9 at 1:30 PM. Brooklyn completed full qualification on buying timeline and budget.

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Scott

Booked August 28 at 5:15 PM. Navigated scheduling and confirmed the slot.

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Kwame

Booked August 5 at 6:30 PM. Qualified and on the calendar in one conversation.

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